A Little Help from Our Friends? Can YOU help?

Dear Band Families,
With less than two weeks to the Big Band Gala please consider helping with the following:
Ticket Sales
Spread the word among family and friends, direct them to our website
 In addition, please join us at Central Market for the ticket sale event on Saturday, December 2, 11:00 am – 2:00 pm. Just stop by for the purchase or bring your instrument and jam with the others to earn some extra cash for your band account. 

Sign up HERE:  Big Band Gala Ticket Sales at Central Market

Childcare
Due to several inquiries we are working on offering childcare option at the event. Help us make that happen. Volunteer for an hour for a $10 discount. Volunteers are signing up! Many thanks!
Other volunteer opportunities
Visit the chart to see where we still need help. To summarize, we need additional recruits during the event, especially for the set-up and cleanup. Big Band Gala PM CHART
Thank you all for your continued support in making this a great year for all our kids!
Your Kingston Middle School Band Booster Team

Gala Planning Committee and YOU

Calling All Volunteers!

We meet tomorrow to discuss the Gala again with all who can attend.

Monday, November 6th5pm in the KMS Band Room!

Can’t make it? Please email an alternate time. I’d love to meet up with you!

 
Solicitation Paperwork:

Final Push for Donations!!!
The Band Booster website still has links to these solicitation documents but I am including them here for everyone to reach out again to local businesses. Please see attached flyers and contact Erin Here: 4dancingmonkeys@gmail.com if you have questions as to which businesses have been approached.
Donations:
Holly and Erin have agreed to help collect donations. Thank you, both! Donations can be sent with students and collected in the band room. See mr. Haag for further directions to students. EVERY FRIDAY9:15-9:45 in the KMS parking lot (meet Holly) Other times: Double check with Erin but Fridays at dismissal time she has availability.
All donations are due by November 22nd! This is a final push! Please approach small business owners you know as well as think outside the box and approach talented community members to donate a service. Services? Lessons? Crafts? etc… Keep the ideas flowing, please!
Pre-event Advertisement: 
Banners and Yard Signs: We have these and they need to be enhanced and put up for display. Please be prepared to discuss and volunteer.
If you know anyone with more expertise in advertising NOW is the time to call in those volunteers.
Facebook event
Newspaper ad
Community reader boards
Please come with contacts
Auction products and procedures:
 Info packets: We need to plan when and how to create displays and information packets surrounding these donated items for the Gala itself. This work should begin ASAP to avoid an overwhelming process days before the event.
We need volunteers to head production of these printed pieces. Erin, and Tammi P.? You had discussed this step. How many more people do you think you’ll need?
Ticket Sales and Payment collection table. Alauna, you had planned to staff this piece. What else do you need to be successful? You’ll have the time during the event off…how many other volunteers do you think you’ll need?
Auction registration procedures and taking payments. Be prepared to discuss. Megan, I’d love your input
Set up and Clean Up: Naomi, Mack, other volunteers? Who will head, who will stay, how many do we need?
MC: Tammy Armin and Allison Hanford? What do you need?
Decorations: Allison Hanford, money, craft supplies, time to work? How can we support your efforts? What else do you need?
Thank you gifts for Buz Whitely Big Band, Tizley’s, Point Casino, Other major donors? What is the criteria? VIP table? How many? Who can shop for these and present?
 
Thank you letters and advertisement
As we all know, follow up is key to future donations. We need letter writers for after the event to thank our sponsors. Can you volunteer here?
What don’t we know? 
To fail to plan is to plan to fail…What don’t we know? Anyone with experience with gala planning and auctions or similar events: What are we missing? What else can we do to ensure a successful event.

Come ready to discuss this and so much more! We need you to make this event a huge fundraiser and make this an amazing year for all our kids!

October Fundraising Events

Hello families,

October is our grand entrance into the season of planning, saving, and soliciting. Make a goal of setting aside about $100 a month towards the big trip. Plus, join us in the following efforts that help reduce the price for your student and for the overall trip:

I. Big Band Gala Planning: hep us distribute solicitation_letters for the silent auction donations. We will host “canvassing parties,” during which we visit businesses in a given neighborhood.

(1) Our first party is this Saturday, October 7, 10am at Village Green (Kingston) done by 12 for lunch. Hosted by Laura Upton. Contact us at kingstonmsbb@gmail.com to join her.

(2) Tuesday, October 10, 10:00 am – noon hosted by Tami Palsrok in Silverdale. Contact us at kingstonmsbb@gmail.com or her directly at mocha.246@hotmail.com to join.  If you prefer to approach companies individually that’s fantastic! Just let us know, so that we can create a list .

II. Wednesday, October 11 – McTakeOver 6:00 – 8:00 pm.

III. See’s Candy Site Sales – individual fundraiser

Weekend, October 14-15 – Walmart (Poulsbo)

Weekend, October 21-22 – Food Market (Kingston)

Weekend, October 28-29 – Kingston Ferry Terminal

Sunday, October 29 – Walmart

Choose from the following options to reserve a slot:
– call Holly at  240-422-3303
– email Holly at  hollyrt@yahoo.com

 

 

Big Band Gala

Master-FlyerHello amazing families, I mean boosters! As you know, we are trying to raise as much money this school year as we can, which will help us offset the overall cost of the proposed Disney trip.

Big Band Gala has the potential to bring $5,000.00 plus and this is only one reason we should make this event a success, along with bringing back the community party into our worlds. So here is what we have so far, and before inundating you with too many details a huge “ask” – SILENT AUCTION DONATIONS!

  • Yes you can! Whip up that grandma’s secret apple pie, pumpkin pie, any pie!
  • Have free time? Donate a skill!
  • Know someone from Google headquarters? Grub Hut? Any local business? Help us approach them by delivering the solicitation letter. We will it available signed in the next couple of days. Feel free to distribute, just lest us know which businesses you are planning to approach, in an effort to avoid duplicate requests. Email us at kingstonmsbb@gmail.com 

Now, the juicy details:

What: music (Buz Whiteley Big Band in collaboration with KMS Band), dance, silent auction, refreshments. Price $25

When: Saturday, December 9 6:00 – 10:00 pm

Who: 300 people, North Kitsap community (that does mean you too, dancing!)

Where: Kingston Middle School, reservation confirmed

Contact us: the second Gala committee meeting is on Tuesday, October 3 at 6:00 pm.

Email us: kingstonmsbb@gmail.com

Thank you!

Proposed Disney Trip 2018

Hello families of Kingston Middle School Band! Let us get straight to it – the most anticipated, at least by the students, event of the next school year is the proposed Disney trip! It will take place over the Memorial Day weekend, Friday, May 25 through Monday, May 28, 2018. Is it too early to start planning? We think not.  

We don’t exaggerate saying it will take each one of us to make it happen. Two years ago the per-student cost was around $700. The prices have gone up, and so far the tireless work of Trisha Torres, our trip  coordinator, confirms our rough estimate of $1000 cost per student. But don’t fret, from setting up a plan of contributing about $125 per month to your child’s trip account, to taking advantage of our numerous fundraisers, you and your student(s) will actually enjoy participating in the fundraising activities!

Additionally, this trip will not happen without allocating funds for transporting the instruments and recruiting enough chaperons. You may recall that we struggled to have enough chaperones for the Victoria trip this spring, but thanks to the selfless contribution of personal finances and time of about 30 parents and family members we pulled it off. This year we have an ambitious goal to, if not eliminate, then at least minimise the cost for chaperones.

To implement this plan we will have a number of fundraising events that will be divided into individual/personal, and general funds. The list is posted under downloads and updated periodically. You will notice that most of these need coordinators. Please take a look at what we have so far, and get back to us with your offers and insight.

You are the core of this operation and we count on you!

Welcome Our Fundraising Coordinator

We have a fundraising coordinator this year! I am so excited about this! Having a fundraising coordinator is a huge help in, well, coordinating fundraising! If you have any ideas, or would like to host a fundraiser then please contact our fundraising coordinator. She will be the liaison between you and the Exec Board. Simple! Wonderful!

Without further adieu please welcome the fabulous Robbie Sinopole! She can be reached at: robbiesinopole@gmail.com or by phone: 360-621-6715.

There are many, many types of fundraisers and anyone can host one. So if you are hoping to help out this year but you are not sure how, host a fundraiser! They can be as simple as popcorn or as involved as an auction.

Fundraisers are a GREAT way to pay for your students trip. We currently have ONE underway: See’s Candy, but we need and would love more. Our proposed trip is to Victoria this year and there may be other exciting things happening too that will require payment. The more fundraisers the better!

There are two types we need each year: General and Individual. The General fundraisers are to keep the Booster account in funds to pay for instrument repair, new band items, the bills (yes even non-profits get bills too), and other miscellaneous items. Individual fundraisers are funds raised directly to pay for a student’s trip cost.

Don’t be shy, this is a great way to be involved that is as simple or involved as you wish.

Students Can Earn Their Funds for the Spring Trip

charlie-bucket-candy

It’s an amazing experience for a student outside of the Poulsbo Walmart to hear from former students who sold candy in their day at that very spot.  This tradition continues in many locations throughout the community, and you child can take part.  We make the spaces available, and with a pleasant smile and confident comment you child can earn their funds for the Spring trip.

Look for posts here with more information an opportunities.