Gala Planning Committee and YOU

Calling All Volunteers!

We meet tomorrow to discuss the Gala again with all who can attend.

Monday, November 6th5pm in the KMS Band Room!

Can’t make it? Please email an alternate time. I’d love to meet up with you!

Solicitation Paperwork:

Final Push for Donations!!!
The Band Booster website still has links to these solicitation documents but I am including them here for everyone to reach out again to local businesses. Please see attached flyers and contact Erin Here: if you have questions as to which businesses have been approached.
Holly and Erin have agreed to help collect donations. Thank you, both! Donations can be sent with students and collected in the band room. See mr. Haag for further directions to students. EVERY FRIDAY9:15-9:45 in the KMS parking lot (meet Holly) Other times: Double check with Erin but Fridays at dismissal time she has availability.
All donations are due by November 22nd! This is a final push! Please approach small business owners you know as well as think outside the box and approach talented community members to donate a service. Services? Lessons? Crafts? etc… Keep the ideas flowing, please!
Pre-event Advertisement: 
Banners and Yard Signs: We have these and they need to be enhanced and put up for display. Please be prepared to discuss and volunteer.
If you know anyone with more expertise in advertising NOW is the time to call in those volunteers.
Facebook event
Newspaper ad
Community reader boards
Please come with contacts
Auction products and procedures:
 Info packets: We need to plan when and how to create displays and information packets surrounding these donated items for the Gala itself. This work should begin ASAP to avoid an overwhelming process days before the event.
We need volunteers to head production of these printed pieces. Erin, and Tammi P.? You had discussed this step. How many more people do you think you’ll need?
Ticket Sales and Payment collection table. Alauna, you had planned to staff this piece. What else do you need to be successful? You’ll have the time during the event off…how many other volunteers do you think you’ll need?
Auction registration procedures and taking payments. Be prepared to discuss. Megan, I’d love your input
Set up and Clean Up: Naomi, Mack, other volunteers? Who will head, who will stay, how many do we need?
MC: Tammy Armin and Allison Hanford? What do you need?
Decorations: Allison Hanford, money, craft supplies, time to work? How can we support your efforts? What else do you need?
Thank you gifts for Buz Whitely Big Band, Tizley’s, Point Casino, Other major donors? What is the criteria? VIP table? How many? Who can shop for these and present?
Thank you letters and advertisement
As we all know, follow up is key to future donations. We need letter writers for after the event to thank our sponsors. Can you volunteer here?
What don’t we know? 
To fail to plan is to plan to fail…What don’t we know? Anyone with experience with gala planning and auctions or similar events: What are we missing? What else can we do to ensure a successful event.

Come ready to discuss this and so much more! We need you to make this event a huge fundraiser and make this an amazing year for all our kids!

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