A Little Help from Our Friends? Can YOU help?

Dear Band Families,
With less than two weeks to the Big Band Gala please consider helping with the following:
Ticket Sales
Spread the word among family and friends, direct them to our website
 In addition, please join us at Central Market for the ticket sale event on Saturday, December 2, 11:00 am Р2:00 pm. Just stop by for the purchase or bring your instrument and jam with the others to earn some extra cash for your band account. 

Sign up HERE:  Big Band Gala Ticket Sales at Central Market

Due to several inquiries we are working on offering childcare option at the event. Help us make that happen. Volunteer for an hour for a $10 discount. Volunteers are signing up! Many thanks!
Other volunteer opportunities
Visit the chart to see where we still need help. To summarize, we need additional recruits during the event, especially for the set-up and cleanup. Big Band Gala PM CHART
Thank you all for your continued support in making this a great year for all our kids!
Your Kingston Middle School Band Booster Team

Gala Planning Committee and YOU

Calling All Volunteers!

We meet tomorrow to discuss the Gala again with all who can attend.

Monday, November 6th. 5pm in the KMS Band Room!

Can’t make it? Please email an alternate time. I’d love to meet up with you!

Solicitation Paperwork:

Final Push for Donations!!!
The Band Booster website still has links to these solicitation documents but I am including them here for everyone to reach out again to local businesses. Please see attached flyers and contact Erin Here: 4dancingmonkeys@gmail.com if you have questions as to which businesses have been approached.
Holly and Erin have agreed to help collect donations. Thank you, both! Donations can be sent with students and collected in the band room. See mr. Haag for further directions to students. EVERY FRIDAY, 9:15-9:45 in the KMS parking lot (meet Holly) Other times: Double check with Erin but Fridays at dismissal time she has availability.
All donations are due by¬†November 22nd!¬†This is a final push! Please approach small business owners you know as well as think outside the box and approach talented community members to donate a service. Services? Lessons? Crafts? etc… Keep the ideas flowing, please!
Pre-event Advertisement: 
Banners and Yard Signs: We have these and they need to be enhanced and put up for display. Please be prepared to discuss and volunteer.
If you know anyone with more expertise in advertising NOW is the time to call in those volunteers.
Facebook event
Newspaper ad
Community reader boards
Please come with contacts
Auction products and procedures:
 Info packets: We need to plan when and how to create displays and information packets surrounding these donated items for the Gala itself. This work should begin ASAP to avoid an overwhelming process days before the event.
We need volunteers to head production of these printed pieces. Erin, and Tammi P.? You had discussed this step. How many more people do you think you’ll need?
Ticket Sales and Payment collection table.¬†Alauna, you had planned to staff this piece. What else do you need to be successful? You’ll have the time during the event off…how many other volunteers do you think you’ll need?
Auction registration procedures and taking payments.¬†Be prepared to discuss. Megan, I’d love your input
Set up and Clean Up: Naomi, Mack, other volunteers? Who will head, who will stay, how many do we need?
MC: Tammy Armin and Allison Hanford? What do you need?
Decorations: Allison Hanford, money, craft supplies, time to work? How can we support your efforts? What else do you need?
Thank you gifts for¬†Buz Whitely Big Band, Tizley’s, Point Casino, Other major donors? What is the criteria? VIP table? How many? Who can shop for these and present?
Thank you letters and advertisement
As we all know, follow up is key to future donations. We need letter writers for after the event to thank our sponsors. Can you volunteer here?
What don’t we know?¬†
To fail to plan is to plan to fail…What don’t we know? Anyone with experience with gala planning and auctions or similar events: What are we missing? What else can we do to ensure a successful event.

Come ready to discuss this and so much more! We need you to make this event a huge fundraiser and make this an amazing year for all our kids!

Tonight’s Board Meeting 11/1

Huge thanks to all who made it out to the band booster meeting tonight.¬† ¬†We covered a lot of important issues and we’re excited for the direction our fundraising effort are headed.

For those we missed, full updates on the Disney trip payment deadlines,  the big band swing gala tickets and auction donations procedures,  and all fundraising opportunities will be posted on our website by tomorrow evening.  Please check back at kmsbandboosters.com and spread the word.
If you’d like to join us for the Gala planing committee we have scheduled another meeting this coming¬†MONDAY, November 6 th, at 5-6pm¬†in the band room.¬† All are welcome and volunteers are encouraged to attend.
Thanks for al you do to support our wonderful band kids!
KMS band booster board